“Rules of Korean Society of New Zealand”
1. NAME
1.01. The name of the Association shall be "Korean Society of New Zealand Incorporated"
2. INTERPRETATION
2.01. The following words and expressions in these Rules shall have the following meanings
"the Association" means Korean Society of New Zealand Incorporated
"The Committee" means the committee appointed by the general meeting referred to in clause 10.01(f)
"the Act" means Incorporated Societies Act 1906 and any Act and amendment or substitution thereof
"Member" means any person who becomes a member of the Association pursuant to these Rules
"the Steering Committee" means the committee referred to in section 14 of the Rules
3. OBJECTS AND POWERS
3.01. The Association shall have the following objects and powers
(a) To further the interest and mutual relationships between members and to foster the Korean Society in doing so
(b)To contribute to the ties of friendship between Korea and New Zealand.
(c)To co-ordinate, encourage, assist and support legitimate activities of Members of the Association
(d)To obtain from any person, government, local authority or other statutory body recognition, support (financia1 or otherwise) for carrying out the objects of the Association
(e)To enter into any amalgamation, affiliation or alliance with or co-operate to make any arrangement for the amalgamation or co-operation in whole or in part with any association having objects all together or in part similar to any of those of this Association
(f)For the purpose of raising funds to impose levy and collect subscriptions, fees and other charges upon or from its Members and persons affiliated to the Association
(g)To invest and deal with the moneys of the Association not immediately required upon, such securities or otherwise in such manner as may from time to time be determined by the Committee;
(h)To purchase, transfer, sell, assign, mortgage, lease, hire or exchange 1and, equipment, plant, furniture, furnishings and any other property whatsoever and in any manner authorised by law and for the purpose of borrowing or raising funds to mortgage; charge all or any part of the Association’s property, assets and rights (both present and future) or to issue debentures over all or any part of the Association’s property, assets and rights (both present and future) and generally with such rights and upon such terms and conditions in all respects as the Committee shall fit and to purchase, redeem or pay off any such securities or re-issue the same
(i)To any lawful act, matter or thing which is incidental or conductive to carrying into effect or attainable of the objects and powers.
4. MEMBERS
4.01. The Association shall consist of an unl1m1ted number of Members
4.02. The first Members shall be those who subscribe to these Rules
4.03. Other persons shall become Members by application to the Committee Upon acceptance of the application by the Committee and upon payment of the subscr1ption (or a pro rata portion as appropriate) or the then current year the applicant shall become a Member
4.04. Members agree to be bound by these Rules and any regulatlOn and by-laws made pursuant to these Rules
4.05. The membership of the Association shall be divided into 3 classes of Members comprising Regu1ar Members, Associate Members and Honorary Members.
4.06. Regular Members are those persons who are Korean citizens of at least 18 years of age living in New Zealand with either a residence permit or a work permit or who previously held Korean citizenship and their descendants (If any) who have joined the Association
4.07. Associate Members shall be any persons who are Korean Citizens of at least 18 years of age living in New Zealand more than 6 months with intention of residing permanently or who have lived in New Zealand for more than one year without the intention of residing permanently and their descendants (If any) who have joined the Association.
4.08. Honorary Members shall be those persons who are either New Zealand or Korean nationality and to have been a recognised by the Association and includes Korean diplomats and their family members.
4.09. A Member shall cease to be a Member of the Association in any of the following events:
(a)If having paid the current year's and all previous years' subscriptions shall by notice 1n writing to the Association resign from membership;
(b)Having fai1ed to pay his/her subscription 6 months after the date appointed for the payment his/her name shall be removed from the Association’s Register of Members upon authorisation by a resolution of the Committee,
(c)If he/she shall be expelled from membership by a resolution of the Committee pursuant to Rule 24 01.
5. SUBSCRIPTIONS AND LEVIES
5.01. Each member shall pay to the Association such subscription and levies as may from time to time be determined by the Committee
6. REGISTER OF MEMBERS
6.01. The Association shall keep a register of its Members containing the names, addresses and descriptions of its Members and the date upon which they became Members
7. REGISTERED OFFICE
7.01. The Association shall have a registered office which sha11 be at Auck1and and to which all communications may be addressed and the notice of that situation of office or any change therein sha1l be given to the Registrar of Incorporated Societies
7.02. The registered office of the Association from the date of incorporation shall be 45 Maxwelton Drive, Mairangi Bay (Box 65-216, Auckland).
8. ALTERATION OF RULES
8.01. Subject to section 21 of the Act these Rules or any of them may be altered, added to or rescinded by a resolution passed by a majority of not less than 3/4this of the members entitled to vote in person or by proxy at a general meeting.
9. GENERAL MEETINGS
9.01. A general meeting of the Association shall be held one in every calendar year at such time (not being more than fifteen months after the holding of the last preceding general meeting) and place as the Committee may determine. Such meetings shall be called annual general meetings All other general meetings shall be called special general meetings
9.02. Special general meetings may be convened at any time by
(a)The secretary under the direction of the Committee,
(b)On the requisition of not less than 30 members of the Association,
(c)On the requisition of the President
9.03. Fourteen days notice of any annual general meeting or special general meeting shall be given to members and such notice sha11 specify the general nature of any business intended to be transacted at such meeting
9.04. At every annual general meeting or special general meeting the chair shall be taken by the President if present or in his absence by one of the vice presidents, failing one of them a chairman to be nominated from members of the Committee by the members present personally (or by proxy) at the meeting
9.05. The voting at annual general meetings or special general meetings shall be taken as the chairman shall direct but any member present may demand a poll which shall be immediately taken in a manner determined by the chairman and the result declared by the chairman In case of equality of votes the chairman shall have a second or casting vote
9.06. The business of the annual general meeting shall be
(a)To receive the annual report of the Committee,
(b)To receive the duly audited annual statements of the income and expenditure and assets and liabilities of the Association,
(c)To elect the officers of the Association for year
(d)To fix the auditors remuneration (If any)
(e)To transact any other business of which notice in writing has been given to the secretary at least 14 days prior to the last day upon which notice of meetings may be given
9.07. Any retiring Committee member is eligible to stand for re-election
9.08. No business shall be transacted at any meeting unless a quorum 15 present at the commencement of such business Such quorum shall unless determined by a general meeting be one-fifth of the members either personally present or represented by proxy save as hereinafter provided for in clause 9 09 hereof.
9.09. If within half an hour from the t1me appointed for the meeting a quorum of members is not present the meeting if convened upon the requisition of members shall be dissolved In any other case it shall stand adjourned to some convenient time and place to be determined by a majority of the members then present (including those by proxy) and if at such adjourned meeting a quorum of members as provided for in clause 9 08 hereof iS not present the members then present shall constitute a quorum
9.10. No member shall be eligib1e to vote at any meeting either in person or by proxy unless he shall be a flnancia1 member A member shall be deemed to be a financial member unless he or she be more than 3 months in arrear with his or her subscription
9.11. Subject to the foregoing provisions every member shall have one vote and no more save that any person having been duly appointed to vote as a proxy may record a vote for each member by whom he or she has been so appointed
9.12. Resolutions at the annual general meeting or a special general meeting shall be passed by a bare majority of the members present and entitled to vote or by their proxy
9.13. Votes may be recorded personally or by proxy The form of the proxy must be in the hands of the secretary at the office of the Association 7 days before the meeting of which it is proposed to be used An instrument appointing a proxy shall be signed by the member making the appointment and if such member shall be a corporation or an unincorporated body such instrument shall be signed for and on behalf thereof by any 2 of them the chairman, president, manager, secretary or a director of such body or organisation and shall be in the following form or such other form as the Committee shall approve
I/WE
being a member of the Korean Society of New Zealand Incorporated hereby appoint as my/our proxy to vote for me/us and on my/our behalf at the annual/special general meeting of the Association to be held on the day of 19 or at any adjournment thereof.
DATED the day of 19
Date: Signature (Designation)
10. OFFICERS
10.01. The officers of the Association shall be as follows.
(a)An advisor who shall be the ambassador of Korea for the time being;
(b)A president;
(c)Two local presidents,
(d)An auditor;
(d)A vice-president;
(f)A committee which consists of the president, the vice-president, the local president, the secretary, the treasurer, up to 25 members appointed by the president, a general affairs officer, a public information officer, a cultural affairs officer, a sports officer and a womens rights officer,
(g)A secretary,
(h)A treasurer,
(I)An auditor
10.02. The officers of secretary and treasurer may be held by one person
10.03. A vice-president and committee members shall be appointed by the President
10.04. A local committee may be established at such places without a president and the rules of the operation of the local community may be provided separately and shall be operated by the local president appointed by and with the approval of the committee
10.05. The President and the auditor shall be elected every 2 years and may be eligible for re-election.
10.06. A candidate for the presidency shall be required to submit an entry of candidature in writing to the Committee 3 days before the general meeting of the recommendation of at least 5 members of the Association
11. DUTIES OF OFFICERS
11.01. The President shall preside over all business and activities of the Association The President shall preside as chairperson of the annual general meeting and any Committee meetings
11.02. The local president shall preside over all business and activities of the local committee The local president shall be a member or the committee and report at the annual general meeting upon the operation of the affairs of the local committee
11.03. The Vice-President shall assist the President and in the event of his absence or incapacity shall preside over the business affairs of the Association
11.04. The secretary general shall assist the President and Vice-President and preside over the business affairs of the Association in the event of their absence or incapacity
12. MEETING OF THE COMMITTEE
12.01. The Committee shall meet together for the dispatch of business, adjourn and otherwise regulate its meetings as it sees fit Questions arising at any meeting shall be decided by a majority of votes. In the case of an equality of votes the chairman shall have a second or casting vote Any 2 members of the Committee may and the secretary on the requisition of any such 2 members shall at any time summons a meeting of the Committee or upon the requisition of the President of the President
12.02. The quorum necessary for the transaction of business of the Committee shall be 4
12.03. The President shall preside as chairman at every meeting of the Committee If there is no president or is unab1e to attend Vice-President shall preside as chairman or the secretary-general shall preside as chairman in the absence of the Vice-President.
13. POWERS OF COMMITTEE
13.01. The management of the Association shall be vested in the Committee and the Committee may exercise all powers and do all, acts and things as the Association is by its rules or otherwise authorized to exercise and do without limiting the generality the Committee may in particular do any of the following
(a)Frame a proposal for amending the Rules and refer it to the annual general meeting;
(b)Deliberate on the accounts of the Association, determine the amount of membership fees and refer these matters to the annual general meeting;
(c)Deliberate on the qualification of members and on the requisition for a special meeting laid by more than 30 members of the association,
(d)Agree to the appointment of a member of the Steering Committee;
(e)Vote on any matter not specifically provided in the Rules of the Association;
(f)Deliberate on the decision of the Consultative Committee.
(g)Deliberate on and pass a vote on the rules on running of the local committee
14. STEERING COMMITTEE
14.01. The Steering Committee shall comprise the President, the Vice-President, the Secretary-General and other executive officers appointed and removed for the time being by the President with the approval of the Committee
14.02. The Steering Committee shall meet together for the dispatch of business, adjourn and otherwise regulate its meetings as it sees fit Questions arising at any meeting shall be decided by a majority of votes Any 2 members of the Steering Committee may and the secretary on requisition of any such 2 members shall at any time summons a meeting of the steering Committee or upon requisition of the President
14.03. The Steering Committee shall have the power to.
(a)Execute and implement matters decided upon at the Annual General Meeting, any Special General Meeting and any meetings of the Committee,
(b)Report to the Committee of business schedules,
(c)Assist the Consultative Committee;
(d)Refer matters to the Committee and make recommendations to the Committee.
14.04. The quorum for the Steering Committee shall be 3.
15. CONSULTATIVE COMMITTEE
15.01. Former president(s) and persons appointed by the President for the time being shall be Consultative Committee Members.
15.02. Consultative Committee Members shall advise on the general matters relating to the Association
16. THE COMMON SEAL
16.01. The Secretary shall have the custody of the common seal of the Association and such seal shall not be affixed to any instrument except by authority of a resolution of the committee and in the presence of
(a)A member of the committee, and
(b)The Secretary or such other person as the committee may appoint for the purpose
17. THE SECRETARY
17.01. The Secretary shall.
(a)Notify each person of their election to membership or office.
(b)Notify members of the Association of each meeting of the Association members of the committee of meetings of the committee and give all such notices as may be required by these rules,
(c)Keep a reg1ster of members;
(d)Keep a record of all proceedings of meetings and of attendance of officers of members of the Association as such meetings;
(e)Do such other acts in relation to the affairs of the Association as from time to time the committee or the chairman of the meeting may require
18. THE TREASURER
18.01. The treasurer shall:
(a)Bank or cause to be banked at the name of the Association all moneys received,
(b)Disburse the funds of the Association as may be determined by the committee,
(c)Keep the Association’s books of accounts and prepare the necessary financial accounts and statements.
(d)Do such other acts as the committee may from time to time require
19. CHEQUES
19.01. All cheques shall be signed or endorsed in such manner as the committee shall from time to time direct.
19.02. Books and financial statements.
20. BOOKS AND FINANCIAL STATEMENTS
20.01. The association shall cause to be kept proper books of account in which shall be kept full, true and complete accounts of the affairs, assets and transactions of the Association
20.02. At the close of each financial year and at such other times as the committee may elect an income and expenditure account and a statement of assets and liabilities of the Association shall be prepared and shall be examined and the correctness thereof ascertained by the auditor of the association.
20.03. The Association shall deliver annually to Registrar of Incorporated Societies all statements required to be filed pursuant to the Act
21. AUDITOR
21.01. The remuneration of the auditor shall be fixed by the annual general meeting
21.02. If any casual vacancy occurs in the office of any auditor appointed by the Association the committee shall appoint an auditor to carry on the duties of auditor until the next annual general meeting
21.03. Every auditor shall be supplied with a copy of the accounts and statements of the association.
21.04. The auditor shall make a report to the members upon the statements and accounts as provided and in every such report state whether the same are full and fair accounts and statements and exhibit a true and correct view of the Association's affairs.
22. NOTICES
22.01. Every notice to be given to any member pursuant to any of these rules shall be deemed to be sufficiently given to and served on the member if posted or delivered to the member at the address appearing in the Association's register of members.
22.02. Any notice if given or served by post shall be deemed to have been given or served 24 hours after the letter containing the same 15 posted and in proving such service it shall be sufficient to prove that the letter containing the notice was properly addressed and postage paid and put in to the Post Office or post box
23. PECUNIARY GAIN
23.01. No member shall receive or obtain any pecuniary gain from thee property or operation of the Association except by those circumstances provided for in law and by the rules of the Association
24. SUSPENSION OR EXPULSION
24.01. The committee may suspend or except from membership of the Association any member willfully disobeying any of the rules being guilty of any conduct rendering him or her in the opinion of the committee unfit or unsuitable to be a member of the Association, or deserving of suspension.
25. WINDING UP
25.01. The Association may be wound up voluntarily if the Association at the annual general meeting of its members passes a resolution requiring the Association so to be wound up and the resolution is confirmed at a subsequent general meeting called together for that purpose and not earlier than 30 days after the date on which the resolution so to be confirmed was passed.
25.02. If upon the winding up or dissolution of the Association there remains after the satisfaction of all costs and its debts and liabilities any property or assets the same shall be paid to or distributed amongst the members of the Association
